Executive Assistant

Summary

The Children’s Center is seeking an Executive Assistant to play a key organizational role in providing exceptional administrative support to the CEO as well as the Senior Program and Operations Director. This experienced individual often serves as a liaison between the CEO and the Executive Management Team, Board of Trustees, donors, partners and other stakeholders and employees.  They support the Executive Management Team with broad and project-specific work, in addition to leading other important organizational work. 

Responsibilities

  • Manage CEO schedule and serve as liaison among executive management team, Board of Trustees, donors, partners and other stakeholders and employees; provides similar support for Senior Program and Operations Director
  • Manage calendars and set up meetings; screen and direct phone calls and distribute correspondence
  • Support Board of Trustees and committees, including creating agendas, meeting correspondence and meeting minutes
  • Format information for internal and external communication—memos, emails, presentations, reports
  • Plan/organize and implement events such as meetings, business luncheons, or dinner meetings
  • Prepare reports, presentations, and data, as well as maintaining correspondence and records for meetings; utilize database (Raiser’s Edge) and other tools.
  • Prepare information and research for executive needs
  • May help plan company events, meetings, and employee team building activities or special project
  • Handle confidential information; organize and maintain files Key partner to CEO and other executive management team members
  • Develop and maintain successful relationship with external contacts and internally with team members
  • Manage information flow in a timely and accurate manner
  • Other similar responsibilities as assigned, including project leadership 

The Children’s Center

The Children’s Center is a highly-respected nonprofit organization providing comprehensive mental health care to children and their families across the socioeconomic spectrum. The Children's Center is the recognized local expert in treatment related to childhood trauma for infants, toddlers, and preschoolers. We offer a range of services based upon the mental health needs of each child and family, including outpatient family and group therapy, and therapeutic preschool services. Our expertise is sought after by professionals from throughout the nation. We are committed to excellence. We strive for best-in-class. 

The Successful Candidate

  • You are a professional. You have 3-5 years of experience working in a similar position supporting senior leadership. You are comfortable working with high-level individuals internally and in the community. You conduct yourself with integrity. You bring innovation to your work.
  • You are a skilled communicator. You have excellent written and oral communication skills. You have experience communicating internally and externally in an organization.
  • You are a team player. You are excited to be a strong contributing member of the Executive Management Team. You build excellent relationships.
  • You work well independently. You have excellent time management abilities, can multi-task effectively and manage competing deadlines. You are detail-oriented. You think ahead and can anticipate needs.

Requirements

  • 3-5 years’ experience in a similar role
  • Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Publisher)
  • Understanding of CRM systems preferred (knowledge of Raiser’s Edge a plus) 

Compensation

Minimum starting annual salary of $40,000, commensurate with experience. 

Benefits

Health and dental insurance, Health Savings Account with employer contributions, paid time off, 401(k) plan with employer matching, employer-paid life insurance and LTD, Employee Assistance Program. 

To Apply

Please email a cover letter and resume to with “Executive Assistant” in the subject line.